Learning Management Systems Buzz

• There are not enough seats left in the Offering to accommodate those who are trying to enroll in it.
• There is room for some extra students, but the maximum enrollment limit has been reached. For instance, an Offering may have moved to a room with a larger capacity than originally noted.
• An enrolled student cancels, opening a seat for another user.

Course and Offering Settings that Affect the Wait List

• Classroom Courses: when adding, in the Offering Defaults section; or when editing, under the Offering Defaults tab
• Offerings: when adding, in the General Information section; or when editing, under the General tab

• Waitlist Days: Set the number of days prior to the Offering “Start Date” in which enrollments will be automatically processed from the Wait List. Example: If set to 2 days, and a student cancellation occurs before the cutoff date, waitlisted individuals are automatically enrolled in the order they were added to the list. After the Waitlist Days cutoff date is reached, users must be manually enrolled in the offering by an Instructor or Portal Administrator.
• Maximum Number of Students: Indicate the maximum number of users allowed in the offering. The Wait List feature kicks in when the maximum number of enrollees is reached, regardless of their location.
• Maximum Number of Students Per Location: Indicate the maximum number of users from a single Location allowed in the offering. Even if there is adequate seat availability in the offering, a location may meet its per location enrollment limit, causing other potential enrollees from that location to be waitlisted.

Placing Students on the Wait List

3.  In the Add column, choose the Select All (top) check box or select individual users.
4.  Click Submit.

The LMS informs you again that there are more students to enroll than the maximum enrollment setting allows. You can use this page to tell the LMS how you want it to handle the potential attendees going forward, including their priority for enrollment and what to do with any remaining students without a seat.

Note: Administrators and Instructors can both opt to exceed the pre-set maximum for an offering at this point by selecting Enroll/Override Available Seat Limits.

5.  If you choose to waitlist students, set a Priority for each student listed. This determines the order in which they will be enrolled in the course as openings arise.
6.  Select Enroll to Limit/Add Others to Wait List to place users who are currently unable to enroll in the offering onto the Wait List for available seats. Note: To continue with the Wait List functionality, you must select this option.



7. When finished with enrollments or Wait List additions, click Submit and Continue.

The LMS then displays a list clearly stating which students were enrolled, if any, and which students are now on the Wait List. 



Note:  Students cannot add themselves to the Wait List for an offering, but can add themselves to the Interest List for the course.

Managing a Roster Using the Waitlist

Allow the Wait List Feature to Auto-Enroll Students as Seats Become Available

Manually Enroll Students in a Full Offering, Overriding Enrollment Limitations

Under the Roster Detail tab, administrators have the option to enroll users from the Wait List, even if the maximum enrollment has been reached. To select waitlisted students to be enrolled:

1.  Check the Change to “Scheduled” box for the user you want to enroll.
2.  Click Submit.
  


Selected students move from the Wait List to the Scheduled list. As shown below, the Roster is updated to indicate that there are five students enrolled in a class that had a maximum enrollment of four.

Note